Administrative Assistant (Project Coordinator)

LHH Recruitment Solutions is partnering with a construction company in Scottsdale, AZ that is looking for a full-time onsite Project Coordinator to join the team. This role involves coordinating project activities, managing documentation, processing contracts, handling billing and budgets, and liaising with vendors and subcontractors. $24-$28 per hour depending on experience.

Job Duties:

• Assist in the preparation, review, and submission of project proposals and quotes to clients and stakeholders.
• Coordinate with vendors and subcontractors to gather pricing and service details for proposals
• Manage project billing, ensuring accurate and timely submission of invoices to clients.
• Track and reconcile payments, ensuring all financial obligations are met
• Manage contract submittals, including coordination and documentation of approvals.
• Process and track change orders, ensuring they are documented, approved, and incorporated into the overall project scope.
• Communicate changes to all relevant stakeholders to maintain alignment on project scope and timeline
• Oversee material purchasing and procurement, ensuring timely and accurate ordering of materials for the project.
• Coordinate delivery schedules and track inventory of materials to avoid project delays.
• Obtain and maintain certificates of insurance from subcontractors and vendors as required.
• Ensure compliance with all insurance requirements and project regulations.
• Manage lien waivers and pre-lien documentation, ensuring they are processed and filed correctly to protect the company and the project.
• Track lien waiver statuses and follow up with vendors and subcontractors as needed.
• Process certified payroll for subcontractors and ensure compliance with local labor laws and union agreements.
• Maintain accurate payroll records and submit reports as required for governmental and contractual compliance.
• Monitor and track project expenditures to ensure alignment with the project budget.
• Assist with job costing, tracking labor, materials, and overhead to ensure accurate and timely reporting.
• Create and manage purchase orders, ensuring all materials are ordered and delivered on time to avoid delays in construction schedules.
• Coordinate the timely delivery of materials to the job site and ensure the proper receipt and inspection of materials.
• Assist the project manager in the development, tracking, and management of project budgets.
• Regularly monitor project financials to identify cost overruns or potential savings and make recommendations for improvements.
• Maintain relationships with vendors and subcontractors to ensure smooth coordination of services and materials.
• Resolve any vendor-related issues or discrepancies quickly and professionally.

Qualifications:

• Bachelor’s degree in Construction Management, Business Administration is preferred but not required. High School Diploma or Equivalent is required.
• Minimum of 3+ years of experience in a construction project coordination or similar role.
• Familiarity with construction project management software (Textura, Procore, Buildertrend, etc.) is a plus.
• Ability to type 45+ words per minute

If you meet the minimum requirement apply now!

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance