Office Assistant

Office Assistant

Location: San Francisco, CA

Industry: Real Estate/Property Management

Job Summary:

We are seeking a highly organized and detail-oriented High-Level Office Assistant to join our dynamic real estate and property management team in San Francisco. The ideal candidate will possess excellent administrative skills, a strong ability to multitask, and a proactive approach to supporting our team. This position requires a high degree of professionalism, confidentiality, and the ability to work independently.

Key Responsibilities:

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  Administrative Support: Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and preparing documents.

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  Communication: Serve as a liaison between clients, tenants, and the property management team, handling inquiries and resolving issues promptly and efficiently.

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  Document Management: Prepare, edit, and maintain documents, reports, and correspondence. Ensure all paperwork is accurately filed and easily accessible.

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  Office Coordination: Oversee day-to-day office operations, including ordering supplies, managing office equipment, and maintaining a clean and organized workspace.

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  Data Entry: Accurately enter and update information in databases and property management software systems.

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  Event Coordination: Assist in planning and coordinating company events, meetings, and property viewings.

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  Financial Tasks: Handle basic accounting tasks such as invoicing, expense tracking, and processing payments.

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  Compliance: Ensure all property management activities comply with relevant laws and regulations.

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  Client Relations: Develop and maintain positive relationships with clients and vendors to support business operations.

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  Special Projects: Assist with various special projects as assigned by management.

Qualifications:

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  Experience: Minimum of 2 years of administrative experience, preferably in the real estate or property management industry.

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  Education: High school diploma or equivalent; additional qualifications as an Office Assistant or Secretary will be a plus.

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  Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and property management software.

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  Communication: Excellent verbal and written communication skills.

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  Organization: Strong organizational and time management skills with the ability to prioritize tasks effectively.

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  Attention to Detail: High attention to detail and accuracy in all work tasks.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $25.00 to $26.00 per hour Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.