Executive Assistant

Job Description: Executive Assistant

Location: San Francisco, CA

Position Overview: The Executive Assistant in Financial Banking provides high-level administrative support to senior executives, such as the CEO, CFO, or other high-ranking officials.

Key Responsibilities:

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  Manage and maintain executives schedules, including coordinating meetings, appointments, and travel arrangements.

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  Handle all correspondence, including emails, phone calls, and written communications, ensuring timely responses and prioritizing critical issues.

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  Prepare and edit reports, presentations, and other documents as needed.

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  Organize and prepare materials for meetings, including agendas, presentations, and meeting notes.

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  Attend meetings to take minutes and ensure follow-up on action items.

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  Coordinate complex travel itineraries, including flights, accommodations, and transportation.

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  Prepare travel expense reports and ensure timely reimbursement.

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  Handle sensitive information with the utmost confidentiality and discretion.

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  Ensure that all company policies and procedures are adhered to, especially regarding privacy and data protection.

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  Assist with special projects and initiatives as assigned by executives.

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  Track project progress, manage deadlines, and communicate updates to relevant stakeholders.

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  Oversee the maintenance of office supplies and equipment.

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  Ensure a professional and efficient office environment.

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  Serve as a point of contact between executives and internal/external stakeholders.

Qualifications:

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  Education: Bachelors degree in Business Administration, Finance, or a related field preferred.

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  Experience: At least 5 years of experience as an executive assistant, preferably in the financial banking sector.

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  Excellent organizational and time management skills.

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  Strong written and verbal communication skills.

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  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $30.00 to $35.00 per hour Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.