Executive Assistant

Job Title: Executive Assistant

Pay range: $40-45/hour

Location: San Francisco, CA

Contract ongoing

We are seeking a highly organized and proactive Executive Assistant to support our executive team in San Francisco. This position will be supporting the CEO in the corporate office. The ideal candidate will have experience in the financial industry and possess exceptional administrative, communication, and problem-solving skills.

Key Responsibilities:

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  Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

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  Prepare and edit correspondence, reports, presentations, and other documents as needed.

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  Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and prompt responses.

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  Organize and maintain confidential files and records, ensuring accuracy and security.

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  Assist with the preparation and coordination of executive meetings, including agenda preparation, material distribution, and minute-taking.

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  Conduct research and compile data to support executive decision-making and strategic initiatives.

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  Handle incoming calls, emails, and other communications, directing them to the appropriate parties or addressing them independently.

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  Manage expense reports and budgets for executive team members, ensuring timely and accurate submission.

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  Assist in the planning and execution of company events, conferences, and other special projects.

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  Perform other administrative duties as assigned to support the efficiency of the executive office.

Qualifications:

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  Bachelor’s degree in Business Administration, Finance, or a related field preferred.

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  Minimum of 2 years of experience as an Executive Assistant, preferably within the financial industry.

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  Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

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  Excellent written and verbal communication skills, with a keen attention to detail.

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  Demonstrated ability to handle confidential information with discretion and professionalism.

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  Strong organizational and time-management skills.

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  Ability to work independently and as part of a team, with a proactive and flexible approach.

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  High level of integrity, professionalism, and reliability.

We offer a competitive salary and benefits package, benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. #zip

Pay Details: $40.00 to $45.00 per hour Search managed by: Tiffany Duong

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.