Bilingual Senior Admin

Bilingual Senior Administrative Assistant (Cantonese)

Location: San Francisco, CA

Reports To: Office Manager/Executive Team

Job Summary: The ideal candidate will provide top-tier administrative support, ensure the smooth operation of our office, and facilitate effective communication between Cantonese and English-speaking stakeholders.

Responsibilities:

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  Manage office operations, including answering main office calls, organizing office supplies, sorting mail, and maintaining office organization.

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  Coordinate with various office vendors and oversee services such as cleaning, internet, IT support, and security.

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  Assist with employee onboarding, maintain company SOPs, manage the Zen Desk ticketing system, and communicate with tenants.

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  Support executives by reviewing and delegating emails, booking travel, reconciling credit cards, and ensuring the implementation of standard operating procedures.

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  Provide comprehensive administrative support to executives and management, including calendar management, scheduling meetings, and preparing documents.

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  Serve as the primary liaison between Cantonese and English-speaking staff, clients, and partners. Translate documents and communications as needed.

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  Oversee daily office operations, including managing office supplies, equipment, and coordinating with vendors.

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  Prepare, edit, and review documents, reports, and presentations in both English and Cantonese, ensuring accuracy and professionalism.

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  Organize and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items.

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  Plan and coordinate domestic and international travel arrangements, including booking flights, hotels, and transportation.

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  Support special projects and initiatives as assigned by management, ensuring timely and successful completion.

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  Provide excellent customer service to clients and visitors, addressing inquiries and resolving issues promptly.

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  Handle sensitive information with discretion and maintain confidentiality at all times.

Qualifications:

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  Experience: Minimum of 5 years of administrative experience, preferably in a senior or executive assistant role.

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  Language Skills: Fluent in Cantonese and English, with excellent written and verbal communication skills in both languages.

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  Education: Bachelors degree in Business Administration, Management, or a related field is preferred.

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  Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

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  Organizational Skills: Strong organizational and time management skills with the ability to prioritize tasks effectively.

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  Attention to Detail: High level of attention to detail and accuracy in all tasks.

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  Problem-Solving: Excellent problem-solving skills and the ability to handle multiple tasks simultaneously.

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  Professionalism: Professional appearance and demeanor, with a positive attitude and a team-oriented mindset.

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  Interpersonal Skills: Strong interpersonal skills with the ability to build relationships and work effectively with various stakeholders.

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  Discretion: Proven ability to handle confidential information with discretion.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $24.00 to $26.00 per hour Search managed by: Savannah Mckillip

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.