Outreach Coordinator - Remote

Program & Outreach Coordinator (Remote – WA State Required. OUT OF STATE CANDIDATES WILL BE IMMEDIATELY REJECTED)

$30–$40/hr | Long-Term Contract | Flexible Hours

About the Opportunity

We’re hiring a Program & Outreach Coordinator to support a behind-the-scenes legislative affairs team with organizing stakeholder meetings, prepping communications, and managing event logistics. Think of it like being the air traffic control for a busy advocacy calendar—you’ll track who's meeting whom, where, when, and make sure nothing falls through the cracks.

You’ll thrive in this role if you're a spreadsheet pro, love structure, and can juggle scheduling, follow-up, and reporting like a champ.

Key Responsibilities

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  Build and maintain detailed Excel trackers for meetings, participation, and engagement metrics

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  Manage email communications and internal messaging to a variety of stakeholder groups

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  Coordinate complex appointment schedules across multiple people and agencies

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  Prepare brief reports or internal presentations (no public speaking required, but you’ll be heard!)

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  Handle document formatting, mail merges, and data cleanup from internal systems

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  Help plan and execute events like Lobby Days and legislative meetings

Must-Haves

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  Confident in Microsoft Excel (filtering, sorting, formatting, mail merges, VLOOKUPs = awesome)

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  Prior experience coordinating projects, schedules, or outreach campaigns

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  Excellent organizational skills—you love checklists and deadlines

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  Clear communicator with a team-first attitude

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  Able to work independently and ask smart questions when needed

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  Comfortable presenting to small internal groups (~10–25 people)

Nice-to-Haves

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  Experience in nonprofits, associations, government, higher ed, or campaigns

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  Past exposure to stakeholder engagement, advocacy, or event coordination

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  Familiarity with databases or data exports

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  Some experience with virtual meeting setup (Zoom, Teams, etc.)

Job Details

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  Pay: $30–$40/hr (DOE)

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  Location: Remote-first, but must be WA-based and able to attend occasional in-person meetings

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  Contract Type: Long-term hourly

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  Schedule: 20–40 hrs/week depending on season (peak = Jan–Mar, lighter mid-year)

Sound Like You?

You're organized, proactive, and know how to make things run without needing a manager breathing down your neck. You enjoy keeping others on track, making sense of complex calendars, and getting the satisfaction of seeing a big event or campaign go off without a hitch.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance