Office Administrator

Job Summary: We are seeking a dedicated individual to manage our client's office facilities and provide administrative and legal support in both their Raleigh and Durham offices. The ideal candidate will ensure the smooth operation of our office environment, handle mail and deliveries, interact with visitors and clients, and manage legal documents efficiently.

Key Responsibilities:

• Adhere to security and operational protocols to ensure the office is ready for daily activities and properly closed at the end of the day.
• Maintain a tidy, organized, and professional office space, including managing office supplies and coordinating with vendors for maintenance and cleaning services.
• Monitor and restock office and pantry supplies, placing orders with designated vendors as necessary.
• Ensure copiers are stocked with supplies and coordinate service calls for equipment maintenance.
• Work with the landlord and vendors to address building repairs and janitorial needs, involving the Director of Administration when necessary.
• Handle daily incoming and outgoing mail, sorting and distributing items to the appropriate recipients.
• Facilitate and receive deliveries, verifying contents against orders and coordinating proper storage or distribution.
• Act as the first point of contact at the front desk, professionally answering and routing calls.
• Greet and assist visitors with professionalism and respect, providing information or directing them to the appropriate personnel.
• Coordinate meeting setups for in-office depositions, client meetings, partner meetings, etc.
• Make copies, scan, and file documents as needed, ensuring adherence to confidentiality and data protection standards.
• Maintain accurate and organized filing systems, both electronic and physical, to support efficient record-keeping and retrieval.
• Provide occasional administrative support for office events or meetings, such as preparing materials, setting up conference rooms, or arranging catering.
• Maintain conference rooms, including post-meeting cleanup and supply replenishment.
• Assist with ad hoc projects or tasks assigned by attorneys, the Director of Administration, or other team members.

Qualifications:

• Associate’s degree and at least two years of related experience.
• Self-motivated individual capable of managing multiple priorities and quickly shifting from task to task based on demand without losing sight of details.
• Excellent organizational skills.
• Strong interpersonal, verbal, and written communication skills (including proofreading).
• Proficiency with Office 365 applications, particularly Word and Outlook.
• Experience with collaborative platforms such as NetDocuments, Sharefile, OneDrive, etc., preferred but not required.

Details:

• Employment type: Direct Hire
• Compensation: $50,000-$60,000
• Benefits provided by the firm include health insurance and 401k.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance