Administrative Assistant (Construction)

LHH Recruitment Solutions is partnering with a growing Construction company in Glendale, AZ that is looking for an Administrative Assistant / Project Coordinator to join their team. This is a full-time on-site position paying $25.00-$29.00 per hour depending on experience.

Our client is seeking a detail-oriented and organized Project Coordinator with a strong background in accounting functions, specifically AIA billing, and Bilingual in Spanish is highly preferred.

Job Description:

Responsibilities:

• Coordinate and manage construction projects from inception to completion, ensuring all project milestones are met.
• Prepare, review, and submit AIA billing documents, including G702 and G703 forms, ensuring accuracy and compliance with contract terms.
• Monitor project budgets, track expenses, and prepare financial reports for management review.
• Collaborate with project managers, subcontractors, and clients to ensure timely and accurate billing and payment processes.
• Maintain project documentation, including contracts, change orders, and invoices.
• Assist in the preparation of project schedules and timelines, ensuring all tasks are completed on time.
• Provide administrative support to the project team, including scheduling meetings, preparing agendas, and taking meeting minutes.
• Ensure compliance with company policies, industry regulations, and safety standards.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of recent experience in project coordination within the construction industry.
• Proficiency in AIA billing processes and familiarity with G702 and G703 forms.
• Strong understanding of construction project management principles and practices.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SAGE 100 is preferred.
• Bilingual in Spanish is highly preferred.

If you meet the minimum requirements apply now!

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance