Administrative Assistant (Construction)
Phoenix, Arizona
Contract/Temp to Hire
$20.00 - $24.00 per Hour
LHH Recruitment Solutions is partnered with a growing Construction Company in Phoenix, AZ that is looking to add a Construction Administrative Assistant (Project Coordinator) to the team! This is a full-time Monday through Friday in-office position. Must have a minimum of 2 years Construction Project Coordinator or Construction Admin Assistant experience to qualify. Pay range $20-$24/hr depending on experience. Bilingual in Spanish is highly preferred.
Responsibilities
Report to the Lead Project Coordinator and Director of Construction.
Support the Construction Team to ensure timely completion of all project activities and adherence to deadlines.
Enter project information and documentation into project management software applications (Yardi, Elevate).
Maintain accurate project documentation control by creating and organizing filing systems according to company procedures.
Request and track all necessary Construction Project Documentation, including executed contracts, change orders, purchase orders, and close-out documents.
Maintain an up-to-date status tracking log for all Project Submittals and RFIs.
Assist with drafting, issuing, and tracking contracts and change orders as required.
Verify and track all vendor paperwork, including insurance and business licenses.
Review vendor and contractor invoices for accuracy and completeness.
Communicate relevant project information effectively to the appropriate team members.
Coordinate meetings, prepare agendas, generate and distribute meeting minutes.
Prepare reports for the Construction team.
Qualifications
Minimum of 2 years of experience in the construction industry.
Strong organizational skills with the ability to prioritize and handle multiple tasks.
Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
Excellent communication skills for interacting with all levels of the organization and external parties, such as vendors.
Ability to work independently with minimal supervision.
Capable of thriving in a fast-paced environment.
Strong work ethic.
Team player mentality.
Bilingual in Spanish is highly preferred
Apply now!
Pay Details: $20.00 to $24.00 per hour Search managed by: Morgan RossBenefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.
Administrative Assistant (Construction)
LHH
6 days ago
$20.00 - $24.00 per Hour
Contract/Temp to Hire
Phoenix, Arizona
LHH Recruitment Solutions is partnered with a growing Construction Company in Phoenix, AZ that is looking to add a Construction Administrative Assistant (Project Coordinator) to the team! This is a full-time Monday through Friday in-office position. Must have a minimum of 2 years Construction Project Coordinator or Construction Admin Assistant experience to qualify. Pay range $20-$24/hr depending on experience. Bilingual in Spanish is highly preferred.
Responsibilities
Report to the Lead Project Coordinator and Director of Construction.
Support the Construction Team to ensure timely completion of all project activities and adherence to deadlines.
Enter project information and documentation into project management software applications (Yardi, Elevate).
Maintain accurate project documentation control by creating and organizing filing systems according to company procedures.
Request and track all necessary Construction Project Documentation, including executed contracts, change orders, purchase orders, and close-out documents.
Maintain an up-to-date status tracking log for all Project Submittals and RFIs.
Assist with drafting, issuing, and tracking contracts and change orders as required.
Verify and track all vendor paperwork, including insurance and business licenses.
Review vendor and contractor invoices for accuracy and completeness.
Communicate relevant project information effectively to the appropriate team members.
Coordinate meetings, prepare agendas, generate and distribute meeting minutes.
Prepare reports for the Construction team.
Qualifications
Minimum of 2 years of experience in the construction industry.
Strong organizational skills with the ability to prioritize and handle multiple tasks.
Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
Excellent communication skills for interacting with all levels of the organization and external parties, such as vendors.
Ability to work independently with minimal supervision.
Capable of thriving in a fast-paced environment.
Strong work ethic.
Team player mentality.
Bilingual in Spanish is highly preferred
Apply now!
Pay Details: $20.00 to $24.00 per hour Search managed by: Morgan RossBenefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.