3 days a week in the office (Days Negotiable), Long Island City, NY

First 90 days training in office

Job Summary:

• Prepare and maintain financial records to track the organization's assets, liabilities, profit and loss, tax liabilities, and other related financial activities.

• Manage tasks with an equity and diversity lens.

• Knowledgeable about cash flow planning, budget preparation and review, and tracking operational performance indicators.

• Work in an organized and efficient manner, adhering to deadlines.

• Promote the organization's mission, vision, values, policies, and applicable laws fairly and equitably.

Duties and Responsibilities:

• Work independently on routine and assigned accounting tasks.

• Reconcile bank accounts monthly and prepare cash adjusting journal entries.

• Ensure proper coding of credit card transactions using SAP Concur and process them into Sage Intacct.

• Review and import payroll journals from Paychex into Sage Intacct.

• Ensure payroll coding aligns with grant and contract funding.

• Prepare journal entries and account reconciliations for the month-end process.

• Record electronic deposits from online banking.

• Prepare and send out requests for payment vouchers from various government contracts and foundations.

• Manage receivables and prepare grant and contract revenue to record in Intacct.

• Prepare a monthly receivable aging report to track outstanding grant and contract receivable balances and expedite their collection.

• Work with thrift store staff to maintain monthly thrift reports, verify sales receipts, and record thrift deposits.

• Prepare quarterly sales tax reports and payments for thrift stores.

• Assist in the annual audit, NYSIF, and other agency audits.

• Maintain a tracking spreadsheet for payroll pretax employees' 401K contributions and employer matching contributions.

• Ensure the transfer of these contributions to the Pension fiduciary company in compliance with ERISA regulations.

• Perform all other duties as assigned.

Skills and Experience:

• Bachelor's degree in accounting required.

• Minimum of three to five years of accounting experience.

• Proficiency with Microsoft Word, Excel, Outlook, Teams, or Zoom.

• Knowledge of accounting and reporting software (such as SAGE Intacct).

• Experience with grants management systems.

• Excellent communication and relationship-building skills.

• Ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

• Successful record in setting priorities and making sound decisions.

• Center justice, equity, diversity, and inclusion to carry out the mission of the client.

• Seniority Level

  Mid-Senior level

• Industry

  • Nonprofit

• Employment Type

  Full-time

• Job Functions

  • Accounting/Auditing

  • Finance

• Skills

  • Journal Entries (Accounting)

  • Microsoft Excel

  • Federal Grants Management

  • Generally Accepted Accounting Principles (GAAP)

  • Tax Preparation

  • Invoicing

  • Auditing

  • Account Reconciliation

  • Cash Flow

  • Accounts Payable (AP)

  • Tax

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance