Office Manager

LHH Recruitment Solutions is currently seeking an experienced Office Manager to join a dynamic real estate/property management firm in Manhattan. The ideal candidate will have a background in the real estate industry or similar and be skilled in office operations in office operations, including some accounting and payroll functions. This role is essential for maintaining a smooth and efficient office environment, ensuring that all administrative and operational functions are running effectively.

Responsibilities:

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  Oversee daily office operations and procedures to ensure organizational effectiveness and efficiency.

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  Maintain office supplies inventory by checking stock and ordering new supplies as needed.

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  Ensure the office is clean, organized, and professional in appearance at all times.

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  Liaise with building management and vendors to ensure the office space is maintained and all equipment is functioning properly.

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  Process payroll accurately and on time for all employees.

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  Coordinate with HR to address any payroll-related issues or discrepancies.

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  Assist with basic accounting tasks including invoicing, accounts payable, and accounts receivable.

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  Manage the reception area and direct visitors to the appropriate person or department.

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  Handle incoming calls and correspondence, providing excellent customer service.

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  Manage and coordinate executive and office-wide calendars, scheduling meetings, appointments, and events.

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  Ensure all meetings are well-organized and equipped with the necessary resources and information.

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  Prepare and distribute meeting agendas and minutes.

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  Support the management team with administrative tasks and special projects as required.

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  Develop and implement office policies and procedures.

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  Assist in the onboarding process for new hires, providing necessary office supplies and orientation.

Qualifications:

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  Proven experience as an Office Manager, preferably in the real estate industry.

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  Proficiency in MS Office (MS Excel and MS Outlook, in particular) and familiarity with office management software.

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  Excellent time management skills and ability to multitask and prioritize work.

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  Attention to detail and problem-solving skills.

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  Excellent written and verbal communication skills.

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  Ability to handle confidential information with discretion.

Hours:

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  9:00am-5:00pm

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  Monday through Friday

Worksite Type:

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  Hybrid

Employment Type:

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  Contract to Hire

At LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a recruitment specialist today by submitting your resume via the Apply button.

Pay Details: $30.00 to $36.00 per hour Search managed by: Coral Dunn

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.