The ideal candidate will possess strong administrative skills, a thorough understanding of corporate law, and experience in managing legal documentation, attorney timekeeping, client billing, and other essential office functions. This is an excellent opportunity to work with a talented team and assist with high-profile transactional and tax planning matters.

Key Responsibilities:

• Provide administrative support to transactional and real estate attorneys, including calendar management, scheduling meetings, and preparing documents for client transactions.

• Draft, proofread, and edit legal documents such as contracts, real estate documents, corporate resolutions, and other legal correspondence.

• Assist with the preparation and filing of documents with the Secretary of State, IRS, and other relevant entities.

• Conduct legal research and prepare summaries on various corporate and real estate related matters.

• Open and maintain new client files, ensuring all necessary documentation is organized and up to date.

• Prepare engagement letters and other client-related documentation, ensuring all terms are clearly outlined and accurate.

• Monitor and manage attorney timekeeping, ensuring accurate and timely entry of billable hours into the firm’s timekeeping system.

• Prepare, review, and submit attorney expense reports and track associated billing.

• Manage and organize client files, including maintaining accurate and up-to-date records of ongoing transactions and legal matters.

• Assist in the preparation for meetings, conference calls, and presentations, ensuring all materials are organized and prepared in advance.

Qualifications:

• 5+ years of experience working as a legal assistant in a law firm

• Strong knowledge of corporate law, transactional procedures, and commercial real estate

• Excellent written and verbal communication skills with strong attention to detail.

• Ability to multitask in a fast-paced environment and meet deadlines effectively.

• Strong organizational and problem-solving skills.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal software platforms (e.g., iManage, Relativity).

• Experience with timekeeping and billing systems, preferably in a law firm environment.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance