Administrative Assistant: III

Pay: $23.15/hr Contract Duration: 3 months Location: Westhampton Beach office on Sunday/Monday and Southampton on Thursday/Friday for 4 days a week with possibility of working 5 days a week (contingent on persons location) We are seeking an Administrative Assistant to support the offices in our East End of Long Island Market. This position will provide receptionist duties and general administrative support to the Senior Managing Director and Agents. Responsibilities include, but are not limited to: • Answer calls, screen calls, take accurate messages, and connect appropriate calls to agents. • Greet Agents, staff and visitors, ensuring protocols are followed for logging in and out of the office. • Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment. • Prepare and type UPS mailing labels, and other documentation as needed. Utilize check detail sheet when sending commission checks to EE Finance. • Be proficient in all Corcorans proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation. • Basic operational understanding of office printers and copiers, changing toners as needed. • Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party. • Process outgoing USPS mail and UPS • Coordinate with the Facility team on repairs as needed • Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc. • Maintain, and restock inventory of office supplies, beverages and kitchen supplies. • Assist with special projects as needed.

Job Requirements: • Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience. • 1+ years of experience in a customer centric business environment with administrative duties. • Proficiency in Microsoft Office Suite. • Excellent interpersonal skills both verbal and written. • Diligent with excellent organization skills. • Ability to interact with both internal and external customers at all levels. • Professional demeanor and ability to defuse difficult situations in a calm manner. • Ability to prioritize and be flexible with changing business needs in a high-paced team environment. • Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs).

Pay Details: $22.00 to $23.15 per hour Search managed by: Lauren Litten

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.